Consultations booked in your calendar, with the right papers on the table
AI appointment booking
A first meeting achieves little when the client arrives without the deed, the contract or the court letter. Nolloi books consultations on WhatsApp inside the hours each lawyer or notary opens, sends the documents list for that kind of matter, records the meeting in your calendar and reminds the client beforehand. Where your firm prefers, the assistant takes the request and a person confirms the slot after the conflict check.
A typical situation
A notary's office handles sales, successions and company formations, each with its own meeting length and papers. On Saturday evening a couple writes: they want to sign a preliminary sale agreement before the end of the month. The assistant asks which deed it is, offers the forty-five-minute slots the notary keeps for sale agreements next week, sends the list for both buyer and seller, and notes that the seller's offer expires on the thirtieth. On Monday the clerk opens the calendar and finds the meeting booked and the file ready to prepare.
Example
- CustomerHi, we're buying a flat and the seller wants to sign the preliminary agreement quickly. Can we see the notary next week?
- AI assistantHello, and congratulations on the purchase. The notary keeps 45-minute slots for preliminary sale agreements. Next week I can offer Tuesday at 11:00 or Thursday at 16:30. Will the seller attend too?
- CustomerYes, both sides. Thursday at 16:30 works. What do we bring?
- AI assistantThursday at 16:30 is booked for both parties. Please bring your IDs; the seller brings the title deed and the property's land registry references. If you are taking a loan, bring the bank's offer or its letter of intent. A reminder will reach you on Wednesday.
- CustomerCan we know the notary's fees before then?
- AI assistantThe office will send you its fee information before the meeting; I have added your request to the file. Is there anything else the notary should know, such as a date in the seller's offer?
- CustomerThe offer expires on the 30th.
- AI assistantNoted: the offer expires on the 30th. The office will see it first thing on Monday.
Illustration. A real assistant answers with the hours, services and rules the business approved.
How it works
The client asks for a meeting
On WhatsApp, at any hour, often right after a first question about a deed or a dispute. A voice note works as well as a typed message.
The assistant identifies the kind of meeting
First consultation, preparation of a deed, a signing, a follow-up for an existing client: each has its own length, its own lawyer or notary and its own papers.
It offers times and records the choice
Only free times in the right person's calendar, two or three at once. The chosen slot goes into your calendar, and Google Calendar can be connected.
It sends the papers list and the reminder
The client receives the list for that matter straight away and a reminder before the meeting, at the moment you chose. A request to change the time is handled the same way, within your hours.
What you decide
What you decide
- The kinds of meeting, such as first consultation, deed preparation, signing or follow-up, and the length of each.
- Each lawyer's or notary's bookable hours, and the breaks you keep between meetings.
- Whether first consultations are booked directly, or confirmed by a person after the conflict check.
- The documents list for each kind of meeting, and when reminders go out.
What it does not do
- It does not decide whether the firm takes a matter: that, and the conflict check, are a person's decision.
- It books only inside the hours you open and never squeezes a meeting into a full day.
- It does not quote fees beyond the information your office approved for sharing.
Questions
Can each lawyer have different hours?
Yes. Each lawyer or notary has their own bookable hours and meeting types, and the assistant offers a client only the calendar of the person who handles that kind of matter.
Can we connect the calendar we already use?
Google Calendar can be connected, so a slot booked on WhatsApp appears where your team already looks. The assistant only ever offers the hours you opened for booking.
Is booking part of the standard plans?
Yes. Booking within your availability, with reminders, is included in every plan on WhatsApp. Taking bookings through your email or phone lines is possible in a custom deployment, scoped separately.
What does the client receive once the meeting is booked?
A confirmation in the same conversation with the date, the time, the office address and the documents list for that matter, then the reminder at the moment you chose. Nothing is sent that your office did not approve.
Let's talk about your business.
One message is enough. We answer on WhatsApp or by email, and you decide what happens next.
contact@nolloi.comWhatsApp +212 7 12 13 60 22